Opportunities From: iVolunteer Powered by United Way British Columbia

The Secretary of Volunteer Kamloops plays a vital role in maintaining the organization’s records, ensuring clear communication, and supporting the operational functions of the board. As part of an operational board, the Secretary actively participates in day-to-day tasks, records meeting minutes in adherence to Robert’s Rules of Order, and ensures proper documentation of board activities. This role is essential for maintaining organizational transparency and efficiency. This role is an opportunity to contribute to the success of Volunteer Kamloops by ensuring organizational clarity and efficiency. If you have strong administrative skills and a passion for volunteerism, we encourage you to apply. Key Responsibilities: Administrative & Record-Keeping• Maintain accurate and up-to-date records of board meetings, including preparing, distributing, and archiving meeting minutes. • Ensure adherence to Robert’s Rules of Order when recording motions, discussions, and decisions made during meetings. • Organize and manage official board documents, including bylaws, policies, and reports. • Maintain an accurate contact list of board members, staff, and key stakeholders. Communication & Coordination • Distribute meeting agendas and supporting documents prior to board meetings in collaboration with the President. • Serve as the primary point of contact for board communications, ensuring timely dissemination of information. • Assist in the coordination of board meetings, annual general meetings, and special events. • Maintain effective correspondence with community partners, staff, and stakeholders. Operational Support • Assist in organizing and documenting board initiatives, including fundraising events, volunteer programs, and strategic planning efforts. • Ensure compliance with legal and organizational record-keeping requirements. • Work closely with the President and Vice President to support the board’s operational needs and long-term goals. • Support volunteer engagement efforts through documentation and communication. Meeting Facilitation & Decision-Making • Work with the President and Vice President to prepare meeting materials and ensure efficient board operations. • Ensure meeting minutes reflect discussions, motions, and action items accurately and concisely. • Provide input on board decisions and maintain organized documentation of all resolutions. Qualifications & Skills • Experience in administrative, secretarial, or record-keeping roles, preferably within non-profit or volunteer-based organizations. • Familiarity with Robert’s Rules of Order and ability to accurately document meeting proceedings. • Strong organizational and communication skills with attention to detail. • Proficiency in document management and record-keeping. • Passion for community service and volunteerism in Kamloops. • Ability to work collaboratively with a hands-on approach to operations. Term & Commitment • The Secretary serves a term as outlined in the bylaws of Volunteer Kamloops, with expectations for active participation in board meetings, documentation efforts, and community events.

The Secretary of Volunteer Kamloops plays a vital role in maintaining the organization’s records, ensuring clear communication, and supporting the operational functions of the board. As part of an operational board, the Secretary actively participates in day-to-day tasks, records meeting minutes in adherence to Robert’s Rules of Order, and ensures proper documentation of board activities. This role is essential for maintaining organizational transparency and efficiency.

This role is an opportunity to contribute to the success of Volunteer Kamloops by ensuring organizational clarity and efficiency. If you have strong administrative skills and a passion for volunteerism, we encourage you to apply.

Key Responsibilities:

Administrative & Record-Keeping
•
Maintain accurate and up-to-date records of board meetings, including preparing, distributing, and archiving meeting minutes.
• Ensure adherence to Robert’s Rules of Order when recording motions, discussions, and decisions made during meetings.
• Organize and manage official board documents, including bylaws, policies, and reports.
• Maintain an accurate contact list of board members, staff, and key stakeholders.
Communication & Coordination
• Distribute meeting agendas and supporting documents prior to board meetings in collaboration with the President.
• Serve as the primary point of contact for board communications, ensuring timely dissemination of information.
• Assist in the coordination of board meetings, annual general meetings, and special events.
• Maintain effective correspondence with community partners, staff, and stakeholders.

Operational Support
• Assist in organizing and documenting board initiatives, including fundraising events, volunteer programs, and strategic planning efforts.
• Ensure compliance with legal and organizational record-keeping requirements.
• Work closely with the President and Vice President to support the board’s operational needs and long-term goals.
• Support volunteer engagement efforts through documentation and communication.

Meeting Facilitation & Decision-Making
• Work with the President and Vice President to prepare meeting materials and ensure efficient board operations.
• Ensure meeting minutes reflect discussions, motions, and action items accurately and concisely.
• Provide input on board decisions and maintain organized documentation of all resolutions.

Qualifications & Skills
• Experience in administrative, secretarial, or record-keeping roles, preferably within non-profit or volunteer-based organizations.
• Familiarity with Robert’s Rules of Order and ability to accurately document meeting proceedings.
• Strong organizational and communication skills with attention to detail.
• Proficiency in document management and record-keeping.
• Passion for community service and volunteerism in Kamloops.
• Ability to work collaboratively with a hands-on approach to operations.

Term & Commitment
• The Secretary serves a term as outlined in the bylaws of Volunteer Kamloops, with expectations for active participation in board meetings, documentation efforts, and community events.

Board Member

As an operational board, theBoard plays a hands-on role in the organization’s daily activities, guiding strategic initiatives, and serving as the primary representative of the organization. This role is an opportunity to lead and inspire a culture of volunteerism in Kamloops while ensuring the organization operates effectively. If you are passionate about community service and have the skills to lead hands-on within a structured framework, we encourage you to apply.

Key Responsibilities:

Leadership & Operations
• Represent Volunteer Kamloops in community events, partnerships, and public relations efforts to promote volunteerism within the community.
• Foster relationships with community groups, non-profits, government agencies, and businesses to strengthen the organization’s impact.
• Advocate for policies and initiatives that support and enhance volunteerism in Kamloops.
Strategic Planning & Organizational Development
• Work with other Board members to develop and implement strategic plans that advance the organization’s mission.
• Ensure sustainable financial management by supporting fundraising, grant applications, and donor relations.
• Encourage an inclusive and welcoming environment that engages diverse community members in volunteer opportunities.

Qualifications & Skills
• Strategic thinking.

•Abilities to organization’s events and community engagements.
• Willingness to actively participate in the hands-on operations of the organization.

•Criminal Record Check is required

The Vice President of Volunteer Kamloops plays a critical leadership role in supporting the President and ensuring the effective operation of the organization. As this is an operational board, the Vice President actively participates in day-to-day activities, coordinates board initiatives, and steps in as acting President when required. The Vice President is responsible for ensuring adherence to Robert’s Rules of Order in meetings, assisting in strategic planning, and fostering community engagement to promote volunteerism.

This role is an opportunity to support and strengthen Volunteer Kamloops through hands-on leadership and community engagement. If you are passionate about volunteerism and possess the skills to support operational success, we encourage you to apply.

Key Responsibilities:

Leadership & Operations

• Support the President in overseeing and managing the organization’s operations, ensuring alignment with Volunteer Kamloops’ mission and objectives.
• Serve as the presiding officer in the absence of the President, maintaining order and efficiency in meetings using Robert’s Rules of Order.
• Assist in the development and implementation of policies, procedures, and board directives to sustain effective operations.
• Coordinate with board members and volunteers to ensure that daily tasks and operational duties are completed.

Community Engagement & Advocacy
• Represent Volunteer Kamloops at events, partnerships, and public relations efforts to promote community involvement.
• Assist in cultivating relationships with community groups, non-profits, government agencies, and businesses to enhance outreach and impact.
• Advocate for policies and initiatives that support volunteerism and the organization’s role in the community.

Strategic Planning & Organizational Development
• Work alongside the President, Board, and staff, to develop and implement strategic plans that drive organizational success.
• Support financial sustainability efforts by participating in fundraising, grant applications, and donor relations.
• Promote an inclusive and engaging environment that encourages diverse volunteer participation.
Board & Committee Oversight
• Support and guide staff in their operational roles, ensuring alignment with the organization’s priorities.
• Oversee committees as assigned by the President, ensuring effective communication and goal achievement.
• Assist in board development, including mentorship, training, and succession planning to maintain a strong operational structure.

Meeting Facilitation & Decision-Making
• Collaborate with the President in preparing meeting agendas and ensuring structured discussions using Robert’s Rules of Order.
• Provide input on key decisions and initiatives, ensuring fair and democratic board deliberations.
• Cast a deciding vote in meetings in the absence of the President when required.

Qualifications & Skills
• Experience in leadership roles within non-profits, community organizations, or volunteer initiatives.
• Knowledge of Robert’s Rules of Order and ability to facilitate structured and productive meetings.
• Strong organizational and interpersonal skills to support board operations and volunteer engagement.
• Passion for community service and a commitment to strengthening volunteerism in Kamloops.
• Problem-solving abilities and strategic thinking to support the organization’s growth and sustainability.
• Willingness to take an active, hands-on role in organizational operations.

Term & Commitment
• The Vice President serves a term as outlined in the bylaws of Volunteer Kamloops, with expectations for active participation in board meetings, operational tasks, and community events.