Activities:
1. Provides strategic guidance for the Council so that its purpose may be accomplished.
2. Advises the Executive Director on issues and ensures that the Council’s activities and business are conducted in a manner consistent with its mission and values.
3. Ensures that the KAC staff communicates effectively to the members of the Council and the general public and that they are informed of its work and are satisfied with the management and work of the Council.
4. Chairs or joins at least 1 committee, and acts as resource and support to those members who have taken on designated jobs.
5. Acts as Liaison with Executive Director and other employees as required.
6. Attends Board Meetings.
Performance Requirements:
1. Familiarity with the work of the Arts Council and current arts & cultural issues.
2. Commitment to accomplishing the purposes of the Council.
Accountability:
1. Each Director is responsible to the Board and to the members of the Council.
2. Directors are bound by the Council’s Constitution, Bylaws and Policies.
3. The Director(s) will respect confidentiality, sharing confidential information only with persons directly involved.
4. Directors of the Council hold office from their election or appointment until the next Annual General Meeting.
5. A directorship may be terminated upon any of the following events:
a) the director resigns in writing from their position
b) the director is absent from 3 consecutive Board meetings without reasons acceptable to the Board
c) the director is removed by a two-thirds vote of the board (per Bylaw 2.8)
6. No director shall be remunerated for being or acting as a director.
7. The directors shall meet at least once every month.
8. The quorum at all meetings of the Board shall be no less than 3, or a majority of the members.
A Director can expect:
1. Staff assistance on request.
2. Access to relevant training, when available.
3. Expenses to be reimbursed as per policy manual.
Board of Directors Code of Conduct – updated Nov. 15/16
1. Directors shall at all times use their best efforts to provide progressive, collective leadership and direction to the Arts Council in support of its vision, missions and mandate.
2. Directors shall adhere to the Arts Council’s governance policies.
3. Directors shall adhere to the Arts Council’s Conflict of Interest Policy; avoid, in fact and perception, conflicts of interest; and immediately disclose possible conflicts to the Board.
4. Directors shall endeavour to direct the activities of the organization as a whole rather than in their own interest or that of any specific group.
5. Directors shall maintain the confidentiality of the details and dynamics of Board and committee discussions, as well as those items designated as confidential.
6. Regardless of their personal viewpoint, Directors shall not speak against, or in any way undermine Board solidarity once a Board decision has been made.
7. Directors are expected to attend all Board meetings and be prepared for the meetings having read pre-circulated material (consent agenda) in advance.
8. Directors are expected to respond to any Board-related communications (emails, phone calls and other communication methods) within 48 hours.
9. Directors’ contributions to discussions and decision making shall be positive and constructive and Directors’ interactions with one another and with Arts Council staff, volunteers and members shall be courteous, respectful, and free of animosity.
10. Directors shall be prepared to commit sufficient time and energy to attend to Arts Council business.
11. Directors shall actively participate in the Arts Council in ways other than attending Board meetings; for example, each Board member must sit on at least one Committee.
12. Directors shall adhere to the principle that the Executive Director is responsible to the Executive and consequently that no single Director or committee has authority over the Executive Director.
13. Directors shall not attempt to exercise individual authority or undue influence over the Arts Council.
14. The official spokespersons for the Arts Council are the President of the Board of Directors and the Executive Director and consequently, all public requests for comment on Arts Council policies shall be referred to them.
15. The President and the Executive Director may make public statements on policy matters that are within the scope of a policy approved by the Board or a reasonable extension of a policy.
